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Monday, December 9, 2013

When I change internet providers Do I need to change my email address?


Recently a client of mine moved.  Because the client was now living in a different part of town the internet provider was different. The internet provider is usually the company that installs cable or your telephone as well as giving you internet service. 

My client's email address was the one that came with the internet provider. The change of providers meant a change in email address also.

Providers give email addresses to their customers for free along with the internet service. That means that they host an email server where all of your email (sent and received) is stored. If you are no longer their customer you must sign up for a new address either with your new provider or with one of the free online providers; Gmail, Yahoo, Hotmail, Zoho.  There are more listed here:


It is easy to be confused about email online and email clients. A client is the program that is ON your computer that lets you read your email without going through a browser like Firefox or Internet Explorer. Some common clients are Mail (on the Macintosh), Outlook, Entourage, Windows Live Mail, and Thunderbird. These programs will go and get your mail, put it on your computer and also send your mail from your computer. 

It is handy to have one of these programs in case you are somewhere that does not have an internet connection. Using one of these programs without an internet connection you can read any email that was downloaded when you last were on the Internet and you can write email or replies. Anything you write will not be sent right away, but the next time you can connect to the internet they will send automatically. Until they are sent they sit in your inbox and wait.

When I don't have an internet connection and try to go to gmail to get my mail this is what I see.

I cannot even read my old email messages. I could write email on Word or another word processor, but I would still have to create a message, copy, paste and send it when I am on the Internet again.

An email client needs to be set up to connect to your internet provider so it knows where to look for your mail. Each provider has different information that you need to set a client up. Search online for your internet provider and look for information about setting up an email client. It should tell you the POP or IMAP server (that is the computer for incoming mail and the SMTP server (that is the server for sending, or outgoing, mail). You can then go to the settings in your email client and enter this information. It should make the client work!

It can cause a lot of frustration to change email addresses. After thinking about this for a while it seems to me that the best way to go is to get a free email address from Gmail, Yahoo or one of the others. Then if you change providers you do  not have to change your email address!

Monday, December 2, 2013

Things to do with Word You Might not Know About

Microsoft Word is probably the software that almost everyone uses and associates with using a computer. Microsoft Word 2013 adds some important features. You can try these features on other versions, but they may only work on MS Word 2013.

Only in Microsoft Word 2013 - Edit and save PDFs directly in Word. If you have a .pdf document that you want to edit first open up MS Word 2013 (you have to upgrade if you have an earlier version). Then choose FILE>OPEN and find the .pdf. It will open in Word and you will be able to edit it and then Save As .pdf. It will save your changes!

These are TABS
If you like using TABS to switch between windows in a browser, now you can do the same thing with different documents that you have open at the same time. Just download this free add on. It will work with older versions of Word. If you have Microsoft Word 2013 you will have to purchase a $25 copy.

Use different Key Strokes or clicks to easily select different amounts of text. Triple Clicking anywhere in a paragraph selects the whole paragraph. Control Clicking anywhere in a sentence will select the whole sentence. Holding the Alt Key and Dragging your mouse over any rectangular space will select the specific text that you drag over.

Microsoft Sky Drive is the place that Microsoft has created for saving things online. If you have images saved in this location and are using Word 2013 you can choose pictures directly from the Sky Drive to put into your document.

Have you ever seen a document sample with "lorum ipsum...... " latin words? Those are place holder words which help you to visualize what a document will look like after you replace those words with your own. With Word 2013 you can generate your own placeholder text. When you are in a document type =rand(p,l) and press enter. The p stands for paragraphs, so you put a number instead of the p that indicates how many paragraphs you want to generate. The l (L) stands for how many lines you want the paragraph to be.

Words dictionary - You may not realize that when Word does a spell check it is checking words that are already in its dictionary. If you want more words in the dictionary you can add them one by one. If you type in a word that the program thinks is misspelled, but you know it is correct you can right click the word and choose "add to dictionary". That word will be added and it will not show up as misspelled any more. You can also download Bing's Dictionary for Word 2013. If you have Word 2013 you can go to this link to download the add on.

Toggle between word cases - It often happens to me that I leave my caps lock on and find I am typing all in caps when I did not mean to be. The other side is that sometimes I am done typing, but decide that a word should be Capitalized or in all lower case. After highlighting the words you can just click SHIFT and F3 at the same time and it will toggle between ALL CAPS, Camel Case (Where The First Letter Of Every Word Is Capitalized) and lowercase.

Recover Unsaved Documents - Have you ever experienced the horror of closing a document you were working on and then realizing that you had not saved it? I think we all have.  In Word 2013 click "File" and then "info" and then "manage version" and you will have a choice to "recover unsaved documents". Click on that and then find the one you want to save and do that right away!

These ideas come from: